Finance · AR

Automated invoice chasing & reconciliation

A daily n8n sweep pulls every unpaid invoice from your books, sorts them into overdue tiers, and has Claude draft a reminder that matches the situation — gentle at 7 days, firmer at 21, final notice at 45. Each email carries a Stripe payment link. When the client pays, a webhook reconciles the invoice automatically and the chasing stops. Nobody on your team ever writes an awkward 'just following up' email again.

workflow · invoice chaser

Daily sweep kicks off at 9 AMstep 1 / 7

Try it · live sample run

Run this loop right now

Same pipeline, sample data. Pick an input, hit run, and watch what lands on the other end — this is the output your team would wake up to.

sample run · invoice chasersample data

// execution log — hit run to watch the loop work

Output lands here — leads, emails, CRM records…

Simulated run with sample data — the production loop does exactly this against your real accounts.

Stack in this flow

n8n

Daily schedule + cadence logic

Xero

Invoice source of truth (or QuickBooks)

Anthropic

Claude drafts tone-matched reminders

Stripe

Payment links + paid webhooks

Gmail

Sends from your own address

What makes it production-ready

Tone-matched cadence

Gentle at 7 days, firm at 21, final at 45 — each reminder reads like you wrote it, not a robo-dunner.

One-click payment

Every reminder carries a live Stripe link, so paying is easier than ignoring the email.

Auto-reconciliation

Payment webhooks mark the invoice paid in your books instantly — the loop stops chasing the second money lands.

Human-approved escalation

Final-notice emails queue for your sign-off before sending, so relationships stay in your hands.

Want one built for you?

I build workflows like this end-to-end — scoping, infrastructure, agent prompt, evals, the lot.

Start a build